Sealed bids will be received by the City Clerk of the City of Johnston, Iowa at her office at Johnston City Hall, 6221 Merle Hay Road, Johnston, Iowa 50131, before 2:00 p.m. on Thursday, December 5, 2019, for the following described public improvement:



At the above time and place all bids received by the City will be opened and publicly read with the results being reported to the City of Johnston City Council at their meeting on Monday, December 16, 2019, at 7:00 p.m. at which time the Council may take action on the proposals submitted or at such time as may then be fixed.

The City Council of Johnston, Iowa, will hold a public hearing on the proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the construction of said improvements at 7:00 p.m. on December 16, 2019, at the Council Chamber in City Hall, 6221 Merle Hay Road, Johnston, Iowa 50131.  At said hearing, any interested person may appear and file objections thereto or to the cost of the improvements.

Project Description

The extent of work on this project is generally described as follows:

The Northglenn Neighborhood Improvements project includes ditch regrading and subdrain placement, trail reconstruction, minor clearing and tree removal, and other stormwater improvements along portions of the Northglenn Neighborhood, east of Merle Hay Road between NW 66th Avenue and Morningside Drive in Johnston, IA.

The construction improvements include approximately 1400 LF of ditch regrading with 1040 LF of subdrain, a maximum total of 3800 SY of 8’ wide PCC trail (including all bid alternates), approximately 500 LF of storm sewer, riprap and other erosion protection, seeding, and miscellaneous associated work necessary to complete the project.

The kinds of materials, estimated quantities, and work to be done for the project on which bids will be received are as shown on the bid proposal for said project.

All work is to be done in strict compliance with the Plans and Specifications prepared by ISG under the direction of the City and which are now on file for public examination in the office of the City Clerk.

Pre-Bid Meeting

All interested bidders are encouraged to attend a non-mandatory informational meeting on Tuesday, November 26, 2019 at 2:00 p.m. in the City Council chambers at Johnston City Hall. The project engineer and City of Johnston Parks staff will be present to respond to bidder questions and requests for clarification.

Bid Forms

All bids shall be made on a form furnished by the City and shall be filed before the time specified above, in a sealed envelope addressed to the City Clerk of Johnston, Iowa, clearly stating that the envelope contains a bid on this project.

Bidding forms may be obtained from ISG at 508 East Locust St., Des Moines, IA 50309; telephone: (515) 243-9143.  Paper copies of the plans can be obtained from the same address for a fee of Fifty Dollars ($50.00) per set.  This fee is refundable, provided the following conditions are met:  (1) The Contract Documents are returned complete and in good usable condition, and (2) they are returned within fourteen (14) calendar days after the award of the project.  You must call in advance to reserve a paper copy.

An electronic copy of the Contract Documents can be downloaded at for no cost under QuestCDN #6582037.  Project information, estimated total cost, and plan holder information is available for no cost at the same link.  Downloads of the Contract Documents require the user to register for a free membership at

Security & Insurance

Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to the City, for the faithful performance of the contract and guaranteeing payment to all person supplying labor and/or materials in the execution of the work provided for in the contract, in an amount equal to  100% of the amount of the contract.  Additionally the bidder must provide the City with a guarantee of maintenance of said improvement for a period of four (4) years from the time of final acceptance by the City.  The bidder’s security shall be in an amount equal to ten percent (10%) of the total amount of the bid and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the City.  The bid shall contain no condition except as provided in the specifications.

If the bidder fails to execute the contract and to furnish an acceptable performance, payment, and maintenance bond or provide a Certificate of Insurance within ten (10) days after acceptance of the bid by the City, the bid security may be forfeited or cashed by the City as liquidated damages.

Resident Bidder Preference

By virtue of statutory authority preference will be given to products and provisions grown and coal produced within the State of Iowa.

In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.

Failure to submit a fully completed Bidder Status Form with the bid may result in the bid being deemed non responsive and rejected.

Sales Tax

A sales tax exemption certificate will be available for all material purchased for incorporation in the project.

Project Schedule

Work on said project shall commence within ten (10) days of the issuance of a written notice to proceed. Written notice to proceed is anticipated to be given on or before December 23, 2019, and the project shall be substantially completed by July 3, 2020. Substantial completion shall be defined as all grading, trail paving, street repair and planting being completed. Final completion, including all permanent surface restoration, including seeding and turf being completed, repair of damaged access areas being completed, and all improvements being ready for final acceptance, must be achieved by July 31, 2020.

Liquidated damages in the amount of Seven Hundred and Fifty Dollars ($750.00) per day will be assessed for each day that the work remains unfinished after the date of substantial completion indicated above.


Payment for the work will be made by the City in cash from such funds as may be legally available including cash on hand, proceeds from the sale and issuance of General Obligation Bonds and such other funds including the proceeds from the sale and issuance of such other bonds as may lawfully be issued as the City Council may at its sole discretion determine and provide.

Payment will be made to the contractor based on monthly estimates in amounts equal to ninety-five (95%) percent of the contract value of the work completed during the preceding calendar month, and will be based upon an estimate prepared by the Contractor on the first day of the month, subject to the approval of the Engineer.  Any such payment by the City shall in no way be construed as an act of acceptance for any part of the work partially or totally completed. Final payment by the City will be made in accordance with Iowa statues and the contract documents.

The City reserves the right to reject any and/or all bids and to waive any and/or all technicalities and/or all irregularities.


                                               Cyndee Rhames, City Clerk